This function lets you manage workflow users within FlowWright as an Admin user. 

Navigate to the Administration > User Management page. 

The Users page opens in a new tab, as shown in the example below. The application license user count and the total number of active users are displayed at the top. The “Active” tab shows the list of active users in the system. The “Inactive” tab lists users who no longer participate in the system. The “All” tab lists both active and inactive users. The “Admin Users” tab lists users with admin privileges. The “Locked Users” tab lists users who have been locked out for failing authentication three times in a row. Use the search text box to filter the user list. 

User Management.

Select the User Management menu to navigate to “System Roles, Application Roles, New User Default Roles, Organizational Structure, User-Connectors, View Logins, View Invalid Logins, and User Access Requests” pages. 

User Management - Actions.

Select the user from the table. Select the Actions menu to navigate to “Create, Edit, Remove, Set Password, Set Active/Inactive, Unlock Account, Move Items, Email Notify On/Off, Set Default Culture, and Set Default Time Zone” pages. 

User Management - View.

Select the user record from the table and click the Actions menu to navigate to the “Roles, History, Logins, Statistics, and Generate API Token” pages. 

User Management - Import.

Select the Import menu to navigate to the “CSV and XLS” features. Use this function to import a large number of new users into the system. 

Actions - Create.

This function creates a new user. 

On the Users management page, navigate to the Actions> Create menu option, as shown in the example below. 

A pop-up window appears for configuration. In the text boxes, please provide an external username and full name. The External User Name is the Login Username, and the Full Name is displayed in the Welcome title at the top of the menu. Provide an email address to receive email notifications. Select the Authentication mode between “Forms and External”. The “Forms” authentication requires “User ID and Password” to use the application. The “External” option relies on “Windows, SAML, Facebook, etc.” for authentication. Please provide a login password in accordance with the policy terms. Select the Culture from the drop-down list. Select the user's time zone from the drop-down list. Use the checkbox to grant or revoke “Admin” privileges. Use the checkbox to activate or deactivate the user's access. Use the checkbox to enable or disable email notifications sent to the user. Click the Create button to confirm. After you create a new user, a new row will be added to the Users table.

The configuration sample for the “Forms” authentication mode is provided below. 

The configuration sample for the “External” authentication mode is provided below. 

Active and Inactive users.

This function lets you mark the User as active or inactive in FlowWright. 

On the Users management page, select the user from the list, then choose Actions > Set Active or Inactive, as shown below.  

The selected user is marked as Inactive, and an alert is displayed in the top-right corner, as shown below. The user's details are moved to the “Inactive” tab. 

Navigate to the “Inactive” tab to view the list of inactive users. Use the Search box to narrow the results. 

Remove users when they are no longer active in an organization, even if they remain associated with items they created. Using “Active” and “Inactive” user statuses lets us move items from inactive to active users, solving the problem described above.

Actions - Edit.

This function lets you manage workflow users in FlowWright. 

Select the user from the list on the Users management page, then go to the Actions > Edit menu option, as shown below.  

The User's details for modification are displayed in the pop-up window below. Click the Update button to confirm the changes. A notification message appears in the top-right corner. 

Actions - Set User Password.

As a FlowWright Administrator, you can use this function to reset a user's password. 

Select the user from the list on the Users management page, then go to the Actions > Set Password menu option, as shown below.  

Provide the new password in accordance with the Password Policy. Click the Set Password button.

The user’s hash-encrypted password has been reset successfully, and a confirmation message is displayed at the top-right, as shown below. 

View Admin Users.

Use the new "Admin Users" tab to view all FlowWright application administrators, listed by Process User ID. Click the column headers to sort the table. Use the Search text box to filter the list, as shown in the example below.  

Click the column headers to sort the table, and type user. Click the “Columns Selector” drop-down menu and select the Last UI Login column, as shown below. 

The table will refresh to include the new column. Select the column again to toggle its display on or off. 

View Locked Users.

The "Locked Users" tab lists users who have failed Form-based authentication 3 times in a row due to incorrect passwords. The system locks users out for 30 minutes. After this time, the user may attempt to log in again or use the “Forgot Password” option on the login screen.