View locked definitions for designing.
A non-admin user requires a minimum set of System Roles to manage their process definitions. The Admin user can grant or revoke these System Roles for a user or an application role using the User Management feature.
The user can view locked process definitions. When a process designer opens a process definition for editing, it is automatically locked for that user. This lock prevents other users from editing or updating a process definition while it is being edited by someone else.
The Process Definition is restricted to users with privileges to view and modify the design. When an existing Process Definition is opened for editing, it remains locked to the user. A confirmation message appears in the top-right corner. A new Process Definition also remains locked to the user. The definitions are “unlocked” when the user closes the process designer tab. The definitions remain “locked” to the user if the session expires or the user closes the application pages.
On the Process Definitions page, select the Security > Definition Locks option.
The Process Definition lock page appears as shown below. The table lists the process definitions and their lock statuses.
Suppose another FlowWright user attempts to open the process definition that is currently in use. An alert appears in the top-right corner, indicating that the definition is locked for design by another user and can only be viewed.
Select the process definition, then click the “Unlock Definitions” menu option to unlock it. The current user can unlock only their own process definitions; administrative users can unlock any user’s definitions.
Note: The Flowwright application automatically unlocks the process definitions, and the duration is determined by the system variable “$ItemAutoUnlockDays” set in Engine Settings. Navigate to the Status > Settings > Settings Designer menu page.
The Settings Designer page appears as shown in the example below. Please navigate to the Engine Settings category and click to expand it.
Search for and double-click the “$ItemAutoUnlockDays” setting to view it, or right-click to edit the configuration.
A pop-up window displays the Configuration Item value. By default, all “locked” process definitions become “unlocked” after 3 days or as configured. You can change this value to any whole number and click Save to confirm. The new setting takes effect when the FlowWright application or the FlowWright Engine services restart via Windows Services.
Select the process definition, then click View > History.
The history of process definitions includes the “Lock” and “Unlock” events, as shown in the image below. The timeline provides a comprehensive overview of the history, events, comments, and permissions for the process definition.
