Create iCal event and send to participants

Use this step to make an iCal calendar file.

Last published at: July 12th, 2023

createCalendarEvent Step

Description:

Create an iCal calendar file.

 

Inputs

  • beginDate – Event begin date and time
  • endDate – Event end date and time
  • timezone - Select time zone
  • description – Description of the event
  • summary – Summarize the event details
  • location –Event Location
  • emailTo –Select participant users
  • emailAddresses - Email addresses of participant users
 

 

Returns

  • True – step executed successfully
  • False – step failed to execute 
 

 

Usage:

 

 

Example:

Let’s build and execute the “createCalendarEventDef” example.          

  • Create a new definition called “createCalendarEventDef”
  • Select the definition and click the “design” button
  • Drag a "createCalendarEvent" step to the canvas
  • Connect the dots between the start and "createCalendarEvent" step
  • Click the "createCalendarEvent" step to configure its "Settings" properties. Provide a name to the step. Provide the event start and finish date and time. Select the time zone from the dropdown list. Provide description text for the event. Provide event location information. 

 

  • Click on the button to provide the event details summary info. After summarizing the event details, a Template popup will open. Fill out the template design as per your requirement or use the existing templates from the dropdown.

 

  • Click on the button to select participant users. 

 

  • Click on the "createCalendarEvent" step to configure its "Advanced" properties. Provide the email addresses of external participant users (separated by semicolons). 

 

  • The “Logging” setting configuration is necessary for documentation and also measures the workflow progress and the percent complete. This is achieved by configuring the step state and percent fields individually, as shown in the images below. Configure the “Logging” using the following properties.

 

  • Save the process definition. Create a new process instance and execute it. The process step should create an iCal calendar file and route it to the participants using the email queue. 

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Definition Sample:

You may download the sample definition(s) from the link here and later import it (drag-drop) to your FlowWright Process Definition (XML file) or Form Definition (HTML file) page.

NOTE: Please verify and complete the process steps for any missing configurations, such as file path references and database connections after import. Then, save the definition to confirm the changes.

Click here to download the sample file.